State Convention Preparation & Responsibilities
These are the responsibilities of newly elected state officers. Stay in communication with the State Sponsor throughout the school year and especially prior to the State Convention to be aware of the convention schedule, areas of responsibility, statewide service project, meetings, etc.
Prior to State Convention
- Write Keynote and send it to National Sponsor for approval by date determined. It should be motivational or inspirational to the audience. The Keynote must be memorized and should be 2 minutes or less when delivered.
- Write Farewell for the Final Session. The Farewell will be an opportunity to say thanks to the individuals that have helped you on your Beta journey. It does not have to be memorized. It must be 30 seconds to 1 minute in length.
- Send Keynote to State Sponsor after being approved by National Sponsor
- Develop Ice Breaker for Candidate Meeting
- Write a card or note of encouragement to candidates.
- Communicate with State Sponsor and Elect about Statewide Service Project (What project? What is needed? How to communicate information about the project?)
- Keep in mind, you are responsible for your accommodations and transportation to the State Convention. So, coordinate with your club sponsor, etc. to make the arrangements in plenty of time. Hotel information can be located on the National Beta website by September 1.
Dress Code for State Convention
National Beta Club Officer Dress Code Guidelines
To maintain the dignity, formality, and professionalism expected of National Beta Club Officers, all officers are required to adhere to the following dress code during the duration of the convention.
1. Standard Attire Requirements
All officers must wear:
Suit Style: Traditional two-piece suit consisting of:
Blazer or Suit Jacket
Matching Full/Ankle-Length Pants
Suit Color: Solid black, charcoal gray, or navy blue
Dress Shirt/Blouse
Beta Tie/Scarf
Dress Shoes
Officer Badge
2. Religious Exemption Accommodations
Officers who are approved by their school for religious dress exemptions may wear the following alternatives:
Dresses or Skirts:
Must be minimum of ankle-length
Must be in solid black, charcoal gray, or navy blue
Should be accompanied by a solid black, charcoal gray, or navy-blue blazer or suit jacket
Head Coverings:
Permitted if required by religious practice
Must be in solid, neutral tones that complement the suit or dress (e.g., black, gray, navy)
Note: Exemptions must be approved by the school and submitted to the Director of Convention at least one week prior to the convention.
3. Prohibited Attire
The following items are not allowed under any circumstances:
Sneakers, athletic shoes, sandals, flip-flops
Casual tops (T-shirts, polos, low-cut, tank tops)
Denim of any color
Skirts or Dresses (except for religious exemption)
Pants above the ankle (except for medical accommodation)
Clothing with logos, graphics, or excessive embellishment
Distracting or loud accessories
4. Compliance & Enforcement
Officers found to be in violation of the dress code may:
Be asked to change before continuing participation
Not be permitted on stage
Officer Meeting at State Convention
- This meeting takes place at the beginning of the convention and attendance is mandatory for that state’s current serving State Officers.
- Review information for the Candidate Meeting.
- Review each session and your areas of responsibility for the convention.
- Review Ice Breaker for candidates
- Set up for Candidate Meeting
Candidate Meeting at State Convention
- This meeting takes place following the Officer Meeting and attendance is mandatory for that state’s current serving State Officers.
- Greet the candidates as they enter the room and assist them in finding their assigned seat.
- Ice Breaker for candidates
- President will call this meeting to order, but all will contribute.
- Arrive at all meetings/sessions at least 30 minutes early and/or the time designated by National Sponsor.